Privacy Policy



Privacy Policy – Ice Tickles Childcare Community CIC


By booking a place with Ice Tickles Childcare Community CIC, you agree to the following Privacy Policy.


We are committed to protecting your privacy and handling all personal information in accordance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.


1. What Information We Collect

We collect the minimum information required to safely and effectively provide our services, including:


  • Parent/carer names, contact details, and emergency contacts
  • Child information (name, date of birth, school, medical conditions, allergies, dietary needs, special educational needs)
  • Attendance records, payment history, and signed permissions (e.g. for photos, medication, outings)


2. How We Use Your Information

Your data is used only to:


  • Provide childcare, transport, and communication about your bookings
  • Ensure the safety, wellbeing, and development of children in our care
  • Meet our legal and safeguarding obligations under the EYFS Framework
  • Process invoices, payments, and maintain attendance records
  • We never sell or share your personal data for marketing purposes.


3. Sharing Information

We only share relevant information when legally required or for safeguarding reasons (e.g. with Ofsted, local authorities, or emergency services).

If information is shared without your consent, this will only be for reasons of child protection or public safety, and a record will be kept.


4. Data Storage and Security

All data is stored securely in password-protected systems and locked files.

Access is limited to authorised staff who are trained in confidentiality and data protection.


5. Photos and Digital Communication

We only use photos or digital communication (e.g. WhatsApp, email) if parents have given written consent.

Images are stored securely and deleted when no longer needed, in line with GDPR.


6. Retention

Records are kept for the statutory period required by Ofsted, insurance, and safeguarding law, after which they are securely deleted or destroyed.


7. Your Rights

You have the right to access, amend, or request deletion of your data at any time by contacting the Data Controller at icetickleschildcare@gmail.com.


By completing your booking, you confirm that you have read and agree to this Privacy Policy.